AGM Notes

General Notes -

Discussion isn’t about swaying people your way. It’s not about refuting other people, or attacking other people.

The goal of discussion is for the membership to have a chance to express it’s opinions in a clear and concise manner, then move on towards ‘all in favour’.

If someone opposes a motion or a presentation, they say why (I don’t like this budget because i think it’s too unrealistic). Another person comes to it’s defence (we need this amount to grow the church). Then both sides are articulated - move on from that topic.

DO I NEED TO EXPLAIN PRIOR TO AGM MEETING?

‘The Nature of Discussion’.

As a room full of people, we will have varying and sometimes opposite perspectives on any particular issue.

The goal of this AGM, and the discussion times in it, is to present our opinions in a clear, kind, and concise way, for the consideration of the rest of the members.

On any given issue, express your position as concisely as possible. But then - leave it there for the rest of the room to process. Speak once, then sit back down, and give other people opportunities.

It’s not our job in discussion to sway people to our side - it’s to present our side, and allow the room to make a decision.

We won’t be limiting discussion so much as we will be facilitating healthy discussion that allows everyone a chance to be able to speak, all opinions to be heard, no one to feel attacked or judged - and to leave time for the members to make a corporate decision on any given item.

1. Appointments

Katherine Eagleson - Recording Secretary

Marie Ryan and BLANK - Scrutineers

Announce names, MOVE / SECOND / ALL IN FAVOUR / OPPOSED / CARRIED to move on

2. Opening Prayer

3. Establishing Quorum & Membership List

MOVE / SECOND to accept membership list as presented

Calculate number of members present / online versus the total number of members (24 MEMBERS TOTAL)

Move to accept that we have reached quorum, and to accept membership list as presented. ALL IN FAVOUR / OPPOSED / CARRIED to move on

4. Accepting 2024 Agenda

MOVE / SECOND to accept AGM agenda as presented.

ALL IN FAVOUR / OPPOSED / CARRIED to move on

5. Accepting 2023 AGM Minutes

MOVE / SECOND to accept last year’s AGM minutes as presented. State that they have been made available for a while, so we will move to questions.

ALL IN FAVOUR / OPPOSED / CARRIED to move on

6. Financial Report - 2023

MOVE / SECOND to accept financial report as presented. Open for discussion.

ALL IN FAVOUR / OPPOSED / CARRIED to move on

7. 2024 Budget Proposal

MOVE / SECOND to accept budget proposal as presented. Open for discussion.

ALL IN FAVOUR / OPPOSED / CARRIED to move on

8. Pastoral Reports

MOVE / SECOND to accept pastoral reports as presented. Open for discussion.

ALL IN FAVOUR / OPPOSED / CARRIED to move on

9. Local Church Constitution and Statement of Essential Truths Update

MOVE / SECOND to accept 2022 LCC as presented. Open for discussion.

ALL IN FAVOUR / OPPOSED / CARRIED to move on

10. Board Member Elections

State name of board member who has allowed their name to stand.

Proceed to vote

11. Meeting Adjourned

MOVE / SECOND to adjourn meeting.

ALL IN FAVOUR / OPPOSED / CARRIED to move on